A student record typically includes personal information such as name, contact details, attendance records, grades, and academic history.
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A student record is a comprehensive summary of a student’s academic performance that details their personal and academic information. In addition to the brief answer, a student record may include details such as demographic information, schooling history, standardized test scores, transcripts, extracurricular activities, and disciplinary records.
As stated by the National Center for Education Statistics, “student records play a critical role in managing student information, tracking academic progress, and ensuring educational accountability.” Maintaining accurate and up-to-date student records is fundamental for educators to make informed decisions about the education and future career of their students.
Here is a checklist of information typically included in a student record:
- Personal information (name, address, birthdate, etc.)
- Contact details (phone numbers, email, etc.)
- Attendance records (absences, tardiness, etc.)
- Performance assessments (grades, test scores, etc.)
- Academic history (transcripts, coursework, schools attended)
- Special education plans and other accommodations
- Discipline records (suspensions, expulsions, etc.)
- Extracurricular activities and achievements
- Standardized test scores (SAT, ACT, etc.)
A well-organized and properly maintained student record has numerous benefits that can help both students and educators. As per the American Federation of Teachers, “student records can provide valuable information for parents, teachers, and administrators to make instructional decisions about individual students.”
It is worth noting that student records must be kept confidential as per student privacy laws. A student’s record can only be shared to people with a legitimate need to know and should be secured to prevent unauthorized access.
In summary, a student record is an essential document that provides key information on a student’s academic and personal background. It enables educators to make informed decisions about students’ progress and recommend potential paths forward. As stated by Jack Orr, former Commissioner of Education in Montana, “complete and accurate information about the student’s progress in school is a basic human right.” Thus, it is essential that proper emphasis is given to maintain quality student records in schools and educational institutions.
Table:
| Student Information | Academic Information | Other Information |
|---|---|---|
| Personal Information | Performance Assessments | Disciplinary Records |
| Contact Details | Academic History | Attendance Records |
| Schooling History | Special Education Plans and Accommodations | Extracurricular Activities |
| Demographic Info. | Standardized Test Scores |
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The Philippine Senate has introduced Senate Bill 2010 that aims to ban educational institutions from withholding official student records due to non-payment of tuition and other fees. Schools must release academic records upon the signing of a promissory note or equivalent document. Any employee violating the act will face punishment. However, the bill’s constitutionality concerning Article 14 Section 4 of the 1987 constitution needs testing. Promissory notes are a common practice in schools under the Department of Education’s D088 series of 2010 as amended, but student transfer credentials may be withheld for suspension, expulsion, non-payment, or property damage. Private schools are responsible for providing education, but some still engage in non-payments.
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courses taken, attendance records, grades, awards and honors, degrees earned, and other academic information. scores on standardized tests. school disciplinary actions taken against the student, such as suspensions or expulsions, and the reasons for those actions.
These records include but are not limited to grades, transcripts, class lists, student course schedules, health records (at the K-12 level), student financial information (at the postsecondary level), and student discipline files.
Documents that would be included in the student record and protected by FERPA include but are not limited to the following: individualized education plans, immunization records, school nurse records, assessment results, social security number, attendance records, disciplinary records and transcripts (National Forum on Education Statistics, 2006).
What’s in a Student’s School Record School records typically include: “directory information” about the student (name, address, phone number, and other information that typically appears in school yearbooks) additional, more personal identifying information, including the student’s birth date and social security number
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What is an example of a student record?
Answer to this: Examples of educational records include:
grades / transcripts. student schedules. exams, papers, theses, etc. student email.
What is a FERPA student record?
As a response to this: FERPA Defines an Education Record
Education records include a range of information about a student that is maintained in schools in any recorded way, such as handwriting, print, computer media, video or audio tape, film, microfilm, and microfiche.
Which of the following is not considered an education record?
The response is: The term "education records" does not include the following:
Records of instructional, supervisory, administrative, and certain educational information that is in the sole possession of the maker thereof, and are not accessible or revealed to any other individual.
How important are student records?
Answer to this: Academic performance records, such as grades and report cards, provide insight about student progress and help parents and teachers make important decisions regarding students’ learning needs. Attendance records help teachers and school staff maintain accountability for students’ safety.
What information is included in a student’s education record?
Part of the education record, known as directory information, includes personal information about a student that can be made public according to a school system’s student records policy. Directory information may include a student’s name, address, and telephone number, and other information typically found in school yearbooks or athletic programs.
What is an example of a school record?
Response: For example, a school record can include anofficial record of a student’s grades, conduct, and disciplinary history; additionally, it can also be a more general reference to a student’s academic performance and extracurricular participation while in school.
What records are included in a college transcript?
The answer is: These records include but are not limited to grades, transcripts, class lists, student course schedules, health records (at the K-12 level), student financial information (at the postsecondary level), and student discipline files.
What is a student record system?
Student record systems, thus, play a key role in the overall functioning of the education system; but more importantly, they increase a school’s ability to meet the needs of students. Separate student records become a student record system when they are linked together or made accessible to perform one or more critical functions.
What information is included in a student’s education record?
The reply will be: Part of the education record, known as directory information, includes personal information about a student that can be made public according to a school system’s student records policy. Directory information may include a student’s name, address, and telephone number, and other information typically found in school yearbooks or athletic programs.
What is an example of a school record?
As a response to this: For example, a school record can include anofficial record of a student’s grades, conduct, and disciplinary history; additionally, it can also be a more general reference to a student’s academic performance and extracurricular participation while in school.
What is a student record system?
Student record systems, thus, play a key role in the overall functioning of the education system; but more importantly, they increase a school’s ability to meet the needs of students. Separate student records become a student record system when they are linked together or made accessible to perform one or more critical functions.
What records are included in a college transcript?
As a response to this: These records include but are not limited to grades, transcripts, class lists, student course schedules, health records (at the K-12 level), student financial information (at the postsecondary level), and student discipline files.